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PCO returns and driver compliance

PCO returns, driver paperwork and pay, sorted

The office work that comes after the bookings is in CDS too: TfL’s weekly PCO returns, driver and vehicle documents, driver pay, account invoices and the numbers that tell you how the business is doing.

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CDS PCO returns for one week: drivers and vehicles ticked, with Download driver file and Download vehicle file buttons

Real CDS screen with sample data.

TfL PCO weekly returns in a few clicks

London private hire operators upload two files to TfL every Monday: the drivers and the vehicles they used or had available the week before. CDS builds both from who actually worked.

Drivers who completed a trip or were on shift are ticked for you
Missing or expired licences are flagged before you download
Both files in TfL’s own CSV layout, saved week by week
Mark each week as uploaded, so you know it’s done

TfL has no way for software to send the files, so you upload them on the TfL portal yourself. CDS switches PCO returns on for offices licensed by TfL.

The week's PCO return saved with 3 drivers and 3 vehicles, and a Mark as uploaded to TfL button

Driver compliance without the spreadsheet

Keep each driver’s licences and each vehicle’s documents with their expiry dates. CDS shows who is due, and stops drivers with an expired document from going on shift.

Driving licence, PCO or taxi licence, insurance, MOT and DBS check
Driver and vehicle photos for the passenger’s driver link
“Send reminder” texts or emails the driver what to renew
A reminder goes automatically, at most once a day, when a blocked driver tries to go on shift

Driving licenceValid to 2029
PCO licenceRenew in 18 days
Insurance LB23 KXTValid to Mar 2027
MOT LB23 KXTValid to Jan 2027

Sample driver.

Driver pay that adds up

See what each driver earned, what the office kept and who owes whom once cash is set against card and account fares. Settle up into a statement you can print, text or email.

Commission office-wide or per driver, applied to trips until they’re settled
Airport charges paid back to the driver on card and account trips
Statements sent automatically every Monday, if you want

Driver pay: gross fares, office commission, driver earnings and the amount to settle with each driver

Accounts, invoices and analytics

Business customers book on account at their own prices, and you invoice them for the month in a few clicks. Analytics shows how the office and each driver are doing.

Account details, VAT number, PO numbers, payment terms and credit limits
Invoices go Draft, Issued, Paid, numbered with no gaps (INV-00001), with VAT
Drop-off and parking charges on their own lines, without VAT
Trips, revenue, commission and cancellations by hour, day or month, against the period before

CDS analytics: revenue over time against the previous period

Related features

Make Monday mornings shorter

See PCO returns, driver pay and invoices working with a sample office.

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